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ICMS Australasia
Contact:
Rachel Pero
Phone:
+64 3 660 3211
Address:
Level 3, 77 Hereford Street
Christchurch Central
Christchurch
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ICMS Australasia (ICMSA) stands as Australasia's venerable and preeminent Professional Conference Organiser, boasting an impressive legacy of 57 years of excellence since its establishment in 1966. Our unwavering commitment to the industry is showcased through our management of illustrious and intricately designed conferences, setting new benchmarks within Australasia and beyond.
At ICMSA, we embrace a conviction in the profound impact of meetings and events, fuelling our passion for delivering unparalleled experiences. With an unwavering focus on logistics, ingenuity, cutting-edge technology, and robust financial management, we synergise these elements to orchestrate flawless outcomes for each meeting and event entrusted to our expertise.
Our team's dedication and wealth of experience ensures that every engagement we undertake becomes a resounding success, leaving a lasting impression on attendees and participants alike. Join us in unlocking the boundless possibilities of transformative gatherings as we curate extraordinary experiences tailored to your unique objectives.
In working with ICMS Australasia, you are dealing with a very experienced company. Our meetings management portfolio extends well into 2027, thus ensuring our stability and security within the industry - an important consideration when entering a long-term partnership with a PCO. ICMSA provides complete management services and our expertise ensures that we can provide the most up-to-date advancements in conference management for either in-person, virtual or hybrid formats.
Our multidisciplinary team members are across the whole of the project and event roles meaning that during peak workflow periods, they are interchangeable with complementary skill sets.
This is best said in the words of our clients.
I would highly recommend ICMSA to run your Conference. Their team was highly organised and motivated for our recent international meeting and we are going to use ICMSA for all our Conference work from now on.
We had a trouble free high-quality meeting that both local and International delegates enjoyed. ICMSA also raised a significant amount of sponsorship for our meeting - more than 150% of what we originally had projected.
ICMSA are the appointed PCO for International Association of Forensic Toxicologists NZ to be held in Auckland 2025
Dr Dimitri Gerostamoulos
Conference Chair and President
TIAFT International Association Forensic Toxicology
Our clients include leading professional bodies and associations, government agencies and private enterprises.
We will work closely with you on your strategies to realise your big-picture goals, creating and facilitating a conducive environment for delegate social interaction, collaboration and knowledge exchange. Our experience and passion, coupled with yours, can ensure that the outcomes exceeds expectations.
ICMSA manages meetings and events from concept through to final audit, providing expertise in:
• attracting delegates, sponsors and exhibitors
• managing budget and cash flow
• business and scientific program development
• information, presentation, communication and staging technology
• creation and delivery of social and recreational activities, tours, travel and accommodation
• idea generation
• post-event evaluation
All core services are provided by in-house specialist staff providing a level of expertise and consistency of delivery across all contract requirements.
In-house services provided by ICMSA include:
• Event administration including Committee Meeting attendance at pre-event planning meetings and reporting of all meetings
• Full financial management, accounting and budgeting on a monthly basis and to audit status
• Virtual and Hybrid Consultancy. In-house virtual programming.
• Risk management and Security Consultancy
• Venue negotiation, liaison and management
• Full registration services including visa management
• Accommodation management for delegates, speakers, sponsors and guests
• Exhibition and sponsorship procurement and management
• Social and ceremonial program design and management
• Transport and travel arrangements for delegates and speakers
• Marketing, promotion and delegate boosting activities
• Website design, hosting and website management
• Communications Specialist and Media management
In 2023 we have been open for business in Sydney for 57 years, in Melbourne for 17, and in Brisbane for 16. And that’s been continuous operations for those periods of time, during all crises and including COVID-19.
ICMS Australasia expanded its geographic footprint and opened our first international office in Christchurch in early 2023. This was possible due to our strong position and a client base that is truly Australasian. Our forward bookings (40 confirmed events up to 2027) ensure our stability and security within the industry – an important consideration when entering a long-term partnership with a Professional Conference Organiser (PCO).
Experienced business events specialist Karen Hamilton has assumed the new role of Director New Zealand. In addition we have five team members specialising in key delivery areas in conference management and delivery such as program, marketing, registration and accommodation. Two team members are dedicated to sponsorship and exhibition.
The NZ team members are fully supported by an additional 26 team across our offices in Brisbane, Sydney and Melbourne.
In other news, our recent attendance at the 2023 MEA National Awards was a truly memorable night for us and our clients - the CSIRO and the Australian Geomechanics Society. Both of these events were delivered in hybrid-mode.
It is fair to say that we faced stiff competition from some of the industry’s leading organisations. Nevertheless, by the end of the proceedings ICMS Australasia walked away with the “Government Event of the Year”, “Event Legacy” and “Platinum Event of the Year” awards.
To see all of our hard work recognised in this way was gratifying beyond measure, yet not undeserved.